Question: OK Expert, I'm a relatively small Access Dimensions Lite customer with only a few users. What's this new module going to do for me?
The Expert: Well, the Compliance and Corrections module has many applications for all sizes of business. For smaller businesses, the most likely use of it is in its Corrections functionality. As a small business you've no doubt got plans to grow - Compliance and Corrections is another tool that allows your software to grow with your business.
Q: And how does it do that exactly?
TE: As you grow your demands on your software will change. Your customers for example, will come and go and probably merge and change. Similarly, when you start using the software, it's only natural that a few mistakes will be made. Compliance and Corrections helps with both of these things: adapting your accounting software at the top level.
Q: So as my business grows, Compliance and Corrections will help my systems to meet my needs? Basically to be flexible to changing conditions?
TE: Exactly, but crucially, the module helps your software to grow in a coherent and structured way. If two customers merge for example, the module gives you the functionality to combine their accounts and assign them a new account code if necessary. All your transaction history is moved as well meaning any new employees can immediately see a clear picture of how your company operates.
Q: OK, that sounds good but what about when I become a bigger business. Lets say I've got 10 or more users on Dimensions.
TE: Well once you get to this size, you're probably going to want to take advantage of the Compliance side of the module. This enhances the audit capability of the Access software. Have you heard of the Sarbanes-Oxley audit and compliance legislation?
Q: Yes, but doesn't that only apply to American companies?
TE: It does but increasingly UK businesses (and more so their parent companies) are choosing to follow its recommendations of greater auditability as a matter of good business practice. The Compliance side helps you to show you are taking the correct steps to address auditing requirements. We all hope that we won't ever have a situation where a staff member is engaging in fraudulent activity but, as I always say, the first rule of holes is don't fall in! With Compliance you can monitor individual fields within your software so, for example, bank codes or delivery addresses. You then generate a report which will show when the field was changed, what it was changed from and to and which user changed it.
Q: That sounds great! So I can have a complete record of what happens in my system?
TE: Exactly, if you really wanted to you could even generate an audit log for a specific transaction type, fully monitoring any activity against it. It's a very powerful way of ensuring your accounts are accurate and your business is protected.
Q: So you'd recommend this for all businesses?
TE: Absolutely! It's rare that an Access module has so wide an application across the Atlas client base but we really would recommend this for all of our customers. The benefits are potentially huge and it is extremely easy to use and definitely affordable. It really is a no-brainer to add it to your system.
Q: Great! How do I order it?
TE: Give the sales team a call on 0333 666 3330 and they can take your order and answer any questions. Alternatively drop them an e-mail at sales@atlasbiz.com and they'll get back to you as soon as possible.
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