Education, Education, Education

Ruth Doe from our Customer Sales & Support department blogs about being a first-time learner of Access Accounts.

 Having recently taken on some responsibility in the accounts department here at Atlas, I was pleasantly surprised to learn that using Access Accounting software was so much easier to use than the accounting solutions I have dealt with in a previous life.

After attending the same training Atlas provide to our customers – delivered by Keltha Borey, one of our trainers and experts in Access and ProspectSoft - all became crystal clear in no time. Keltha has the skill and wit of talking on every level from the very high end accounting functionality to the simple features that make users’ lives easier - and a good job too in my novice case! Keltha managed to take the usual “fear of the unknown” away very quickly and succinctly and at a pace I could cope with.

Training is imperative if you are to get the most out of your software and your investment. As some customers will be aware I have worked in the Customer Services department here at Atlas for sometime and often talk to users with hand-me-down training, rather than those who have been on an official Atlas course. So, if you’re in the same boat as I was, talk to us about having an Atlas trainer come to your offices and show you the quick and easy way to use the software properly!

Functional Features: Accruals and Pre-Payments

Atlas Director, Diane Lonsdale, blogs about finding out just how useful the Access Accruals & Pre-Payments feature is.

Amongst my many external commitments with clients, I have been tasked this year with working out the value of Atlas’ own deferred income for our annual audit. If, like Atlas, you raise invoices for work and services which span several periods then you will be interested to learn that there is new functionality in Dimensions 2.50e to make accruals and pre-payments automatically over a series of dates.

Sales and Purchase Analysis codes can be configured so when used on a detail line in SOP, POP, PL and SL there are additional fields to complete to allow the software to automatically post a nominal journal to reverse out the revenue or costs from the PL and post to an account in the balance sheet. Recurring journals are then automatically created to release the revenue/costs from the balance sheet to the P&L.

This, we have seen in practice, results in more accurate monthly management accounts and less work at the end of the year to work out any deferred income or costs – and less work at the end of the year is a very good thing indeed!

If you would like more information about how to use this functionality then please contact us on 0333 666 3330.